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 ADVANCEMENT
COMMITTEE
ETOWAH DISTRICT
NORTHEAST GEORGIA COUNCIL, BSA
DATE: September 23, 2008
TO:
Unit Leaders
FROM: Randy Watson, District
Advancement Chairman
RE:
REVIEW OF PROCEDURES FOR EAGLE SCOUT SERVICE PROJECT PROPOSAL APPROVALS &
EAGLE BOARDS OF REVIEW
This memo provides a review of the procedures for submitting proposed Eagle
Scout Service Projects for approval and submitting the completed Eagle Scout
Application and Eagle Scout Leadership Service Project Workbook for
certification and Boards of Review. Please share this information with all
Scouts, unit leaders, committee members and parents.
SUBMITTING PROPOSED EAGLE SCOUT SERVICE PROJECTS FOR APPROVAL
The District Advancement Committee must approve proposed Eagle Scout Service
Projects
BEFORE the actual work on
the project can begin. The procedure to secure approval is as follows:
1.
The Scout
MUST use the Eagle Scout Leadership Service Project Workbook when
preparing the proposal. A copy of the
workbook can be downloaded from the Northeast Georgia Council web site
www.nega-bsa.org or obtained at the Scout Service Center.
2.
A representative of the benefiting organization, the unit leader and the unit
committee must approve, by signature, the proposed project.
3.
Upon completion of item #2, the Scout should schedule the review of his proposed
project with the district
Advancement Committee. This can be
done by e-mail at projects@etowah-bsa.org
4.
Meetings to review Proposed Eagle Scout Service Projects will be scheduled once
per month, usually at the Eagle Board meeting (fourth Thursday of each month).
5.
Each Scout will be notified of the date, time and place for the review of his
proposed Eagle Scout Service Project.
6.
The Scout will appear before the committee, along with his original and three
copies of the proposed project.
7.
If the board approves the project with contingents, the contingents must be
approved in writing by the board chairman
before the actual work on the project can begin.
8.
The cut-off for scheduling will be one week prior to the Eagle Boards.
If there are any questions concerning Eagle Service Projects please contact Tom
Dillon at
projects@etowah-bsa.org
SUBMITTING THE EAGLE SCOUT APPLICATION AND PROJECT COMPLETION
After all requirements for the rank of Eagle have been completed, the Scout
should prepare the application, obtain all necessary signatures, complete the
section of the workbook entitled “Carrying out the Project.” and include all
attachments (statement of ambitions, photographs, etc.)
The reference letters should be mailed to the Scoutmaster or Life-to-Eagle
coach. The letters should be delivered by the Scoutmaster, Life-to-Eagle Coach
or Unit Representative to the Eagle Board of review
unopened in the envelopes that they were mailed in on the night
of the scout's Eagle Board of Review.
The Scout should then…
1.
Make three copies of all documents. The original and each copy should be placed
in separated folders or binders.
2.
Submit only the original to the Jefferson Scout Center. The cut off is one week
prior to the Eagle Board of Review Retain the three copies.
In the event there is an error, the Scout will be contacted by the
Council office indicating what needs to be corrected.
3.
After certification, the original will be returned to the Eagle Board Chairman
who will pick it up for processing.
4.
The Eagle Scout Board of Review Chairman will contact the Scout and schedule a
Board of Review.
5.
The Scout must bring the three extra copies to the Board of Review.
If there are any questions concerning Eagle Board of Reviews please contact
Terry Kennedy at
bor@etowah-bsa.org.
If you have any questions concerning advancement please contact me at
advancement@etowah-bsa.org
In Scouting Spirit,
Randy Watson
Randy Watson
District Advancement Chairman
Etowah District, Northeast Georgia Council
Boy Scouts of America
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